JOB TITLE: Humanitarian Coordinator - Gaza
DIVISION / DEPARTMENT / LOCATION:
MEECIS Region/ OPTI Programme / Gaza
JOB FAMILY: Programme
SALARY: 151,796 ILS gross per annum
Closing date: 08 June 2015
To work with others to overcome poverty and suffering
To help shape and implement Oxfam’s strategic and operational priorities in the OPTI. To contribute to improved humanitarian programming, policy, partnership and practice in Gaza.
To support and facilitate a number of ECHO funded multi-agency programming and policy initiatives which seek to improve context analysis, shared approaches, interventions and collaborative advocacy to address the root causes of suffering in Gaza.
Oxfam, a confederation of 17 affiliate organizations, is committed to ridding the world of poverty. We believe that people are capable of building sustainable livelihoods to overcome poverty on their own, once given the chance to do so. This is why we support local projects in developing countries; strengthen local organisations; lobby companies and governments to take into account the interests of the poorest people; and campaign locally and internationally for just policies. As a confederation, we work together to increase the impact of our long term development and humanitarian responses.
In Gaza, Oxfam has ongoing humanitarian programmes which are scaled up in times of crisis. We work closely with local partners, other INGOs and key actors in the humanitarian aid architecture to deliver high-quality interventions that support vulnerable people in the areas of food security, WASH and protection. We also work with partners and communities to build resilience to crises and to link humanitarian interventions to local and national longer-term development priorities
Post-holder reports to:
-Programme Manager - Gaza
Staff reporting to this post: 1 direct report
-Protection Referral Officer
-Matrix line management of Advocacy Task Force (EWASH) Officer in Gaza
BUDGET RESPONSIBILITY: up to EURO 1.0 million annually
-Leadership of a broad spectrum of issues and geographies, with a variety of competences and skills required.
-Management tasks and problems are diverse and complex, involving a significant degree of risk (financial, security and brand / reputation).
-Role as key decision maker/responsible person for the Gaza programme unit. Decision-making is strategic and operational with a high degree of judgement based on specific problem solving experience and a range of external and internal factors.
-Produce, assimilate, analyse and use programme information from varied and diverse sources to provide in-depth analysis in the specific programme unit or policy area to communicate complex information at a simpler level to a wide audience.
-Lead the alignment of programmes with Oxfam corporate priority campaigns and ensure effective harmonisation of planning and management with Oxfam International for programmes under direct responsibility.
-Contributes to planning and implement fundraising plans and ensure proper reporting and accountability to multilateral and bilateral donors for programmes under direct responsibility.
-Draft own and team objectives and agree with line manager. Ensure that objectives contribute to regional, country, and divisional strategy and will involve collaboration with other departments (i.e. Funding, Finance, and Policy).
-In-depth understanding of humanitarian aid architecture, principles and standards.
-Capacity to influence diverse internal/external target audiences with regard to key strategic issues for humanitarian, rehabilitation, development and advocacy programmes in OPTI.
1-External Coordination and Partnership (Policy and Programme) – 60%
ECHO Group Coordination:
-Lead with coordination of monthly ECHO partners meetings, and common identified activities e.g. inclusive of shared assessments and evaluations
-Work with ECHO implementing agency partners on improved joint preparedness and contingency planning, in addition to ensure multi-sectoral and multi-agency coordination mechanisms in place.
-Provide technical guidance and harmonized approaches in Cash Programming (Cash, Voucher and Cash for work) to ECHO partners, particularly within Food Security shared activities.
-Ensure all initiatives support not duplicate existing coordination structures and that learning is disseminated to wide audience
-Ensure all initiatives are rooted in supporting development of local capacities and develop clear exit strategies
-Represent both ECHO group and Oxfam Gaza Programme, taking part in meetings, conferences and networks with individuals, groups, organizations, local and international NGOs and government, where necessary
-Support the protection referral officer and related initiatives to improve the quality provide leadership to the protection mainstreaming and referral within Oxfam programs and ECHO partners joint activities
-Support to the EWASH Advocacy Task Force in delivery of multiagency advocacy, campaigns and media activities which raise awareness of the water, sanitation and hygiene situation in the occupied Palestinian territory.
-In the event of an onset emergency, to work within the Oxfam structure (Gaza Operation Team), ECHO group coordination structure and teams, to support appropriate multiagency assessments, daily updates and where required potentially lead a response
-To liaise and coordinate initial assessment activities, joint response planning between ECHO partners
2-Oxfam OPTI humanitarian programming – 10%
-Provide strategic contributions to Oxfam's humanitarian work in Gaza, including strategy development, fundraising, donor liaison and partner coordination;
-Monitor the rapidly changing humanitarian and security context in Gaza, analyse the impacts and opportunities for Oxfam and coordinate internal and external information sharing;
-Contribute to the development and regular updating of the Oxfam OPTI Contingency Plan (CP);
-Represent Oxfam on relevant humanitarian working groups, clusters and coordination mechanisms in Gaza, as well as towards donor agencies in country;
-Oversee the implementation of Oxfam’s Humanitarian Investment Plan in Gaza including
partner capacity building and support
-Effectively support Oxfam’s humanitarian responses with national partners, ensuring adherence to sound financial management and accountability practice;
3-Gaza Programme Delivery – 25%
Strategic Leadership and Programme Management
-Support the Programme Manager to ensure the development and achievement of a high quality humanitarian programme in Gaza consistent with Oxfam’s standards, values and codes.
-Oversee the implementation of Oxfam’s humanitarian MEAL systems in Gaza, working with sector leads to do so.
-Ensure technical / sectoral integration of programmes and integration and team working between programme and support functions across Gaza and the country programme, as appropriate.
-Ensure that any programme activities take the specific needs of women and the most vulnerable into explicit account, including the implementation of the protection referral system across Oxfam’s programmes.
Advocacy, Policy, Media and Representation
-Facilitate effective working relations around communications, policy, programme and advocacy issues and concerns, ensuring a specific Gaza input into policy messaging and program development.
-Engage in networking and representation of the Gaza programme activities, issues and donor relations in appropriate fora and as per guidance from the Gaza Program Manager
-Matrix manage the GAZA EWASH advocacy officer to provide day-to-day support and linkages between Oxfam and EWASH on the ground.
Fundraising, Grant Management and Finance Management
-Ensure that Gaza FS, PH and ATF EWASH components under ECHO grant complies with donor contractual obligations and that all reporting is of good quality and is done in a timely manner.
-Coordinate the FS, PH and ATF EWASH teams in joint planning, proposal development and reporting.
-Ensure that for programme components under direct responsibility, programme plans and budgets are in place, that costs are kept within budgets, and support programme teams providing regular, consistently high quality reports on programme and projects.
-Support the Gaza PM, Gaza HOO and Funding Officer in identifying and developing opportunities for fundraising, identify and prepare grant requests together with the Funding Officer; visits existing and potential projects and partner organizations.
4-Oxfam Gaza Programme wide – 5%
Programme management and leadership
-Contribute to the overall development of longer-term strategy and management of the Programme Work; foster the integration of our work with longer-term strategic relationships in OPTI, including with local partners, Oxfam International, donors, official authorities and other agencies, and be proactive in ensuring that Oxfam develops and maintains a positive profile.
-Member of the Gaza Senior Management Team (SMT+)
SKILLS AND COMPETENCE:
-A Post Graduate Degree in a relevant discipline /or equivalent experience.
-A minimum of 5 years progressively responsible experience in the field of programme management and leadership with an international NGO or equivalent mixed experience from international NGOs, the UN, local NGOs, or similar is required, preferably working on recovery issues within a complex conflict-affected context.
-Experience of management role in rapid onset emergency projects and programmes
-Sound knowledge of humanitarian standards and codes,
-Proven analytical, strategic planning, project design, project cycle and financial management skills;
-Experience of managing and coordinating a consortium or partnership with a wide range of diverse partners
-Proven experience of external representation, networking, building alliances and strategic partnerships , inclusive of ability to influence and liaise effectively with key stakeholders and represent in high profile environments
-Proven experience of working to improve programme quality and the delivery of effective monitoring, evaluation and learning within a large and complex programme.
-Experience of programme planning, and competent use of project management and monitoring and evaluation tools.
-Proven ability to work creatively, innovatively and effectively with limited direct supervision / significant levels of autonomy and make prompt and sound decisions.
-Proven analytical skills and ability to work with others to develop strategy into action and communicating and influencing this to a wider audience.
-Meeting agreed deadlines in a stressful and fast paced environment, will be critical
-Sensitivity to cultural differences, and the ability to work in a wide variety of cultural contexts
-Good understanding of humanitarian, transition and development issues, especially in fragile states.
-Fluency in written and spoken English and Arabic is essential.
-Proficiency with Microsoft Office applications is required
-Ability and willingness to travel across the programme area (Gaza, West Bank and Israel and Gaza) as per programme needs
JOB TITLE: Monitoring, Evaluation, Accountability and Learning (MEAL) Coordinator
DIVISION / DEPARTMENT / LOCATION:Gaza, OPT
JOB FAMILY: Programme
Salary 151,796 ILS Gross per annum.
Closing date: 6th of June 2015.
To work with Oxfam and Partners’ staff to overcome poverty and suffering
TEAM / JOB PURPOSE: To lead and support the development and implementation of an effective and coordinated planning, monitoring, evaluation, accountability and learning system for Oxfam’s Humanitarian and development programmes in Gaza. The MEAL Coordinator will work with MEAL officers, programme and project managers from different affiliates and use effective information and learning systems to support quality achievement of programme as per Oxfam’s agreed standards and specific MEAL project deliverables. The MEAL Coordinator will build the capacity of field teams and partners, and provide specialist advice and support to strengthen their respective MEAL mechanisms to contribute effectively to the Oxfam MEAL objectives
Post holder reports to: The Humanitarian Programme Manager with matrix management from the relevant affiliates’ Associate Country Directors, and programme quality experts / leads in each affiliate . The post holder will have close working relationship with Affiliates Programme Managers and Technical Coordinators (Food Security, WASH, Economic Development, Health).
-Requires the ability to define and shape strategic objectives and priorities for the programme MEAL strategy and MEAL team, involving collaboration with other programme units (e.g. technical teams, affiliates in-country).
-Decision-making requires significant levels of judgement based on technical and management experience, generally actively supported within line management or the programme team.
-Plans and manages the resources of the MEAL unit in line with Oxfam staff competencies, international standards (i,e. People in Aid) and commitment to continual improvement.
-Builds and reinforces the capacity of programme staff and partners according to the needs.
-Requires the ability to analyse and communicate complex information to a wide audience to
promote and influence.
-Communication is both with internal and external contacts. Represents Oxfam in relevant
coordination meetings and external relationships with partners and other stakeholders.
1-Programme planning, development and quality:
Support country programme planning processes, particularly on logic of intervention (country program logical frameworks and MEAL plans), and contribute to ensuring adherence to Oxfam’s programme quality, Gender marker and Humanitarian standards.
2-Support the development of logical frameworks and MEAL plans in project proposals, in consultation with the Funding Coordinators ( where relevant) and program teams.
Advice and recommend on resources required in proposal for strong MEAL including skills, time and budget.
Design and support the implementation of the programme monitoring system
Review Gaza Emergency Response and Early Recovery and Rehabilitation Plan incorporating the recommendations coming from the Real Time Evaluation
Review programme MEAL plans ensuring that plans are being implemented.
Review and Improve on the existing MEAL systems
support and coordinate the implementation of the programme monitoring system which integrates programme and project requirements
Support and coordinate partners and communities active participation in designing, implementing and learning from monitoring and evaluation
Work closely with gender advisors / focal points in ensuring that all MEAL processes, methodologies and tools are gender sensitive.
Oversee the process and quality assurance of all field data collection exercises, data management, and analysis.
Collect information from affiliates programme and projects, control quality and prepare Indicator Tracking Table (ITT) monitoring reports based on and share with Operations on a monthly basis Collaborate with Information Management to provide summaries of community based data and share with Operations and management to support programme adaptation and improvement Contribute to the country program’s Global Output Report (GOR), which is a yearly corporate exercise for counting Oxfam’s beneficiaries
3-Plan and manage surveys, program evaluations and monitoring reviews
Plan and manage project/programme baselines, evaluations and reviews to meet donor and organisational requirements
Support the communication of baseline, evaluation and review findings with programme staff and communities
Support programme and project teams (including partners) to develop Plans of Action that address monitoring, accountability to beneficiaries, evaluation and review recommendations and monitor implementation
4-Develop and support implementation of community consultation and information provision mechanisms
Design , support and coordinate implementation of Information Provision plan to ensure that accurate and reliable information about the programme is made available and shared with communities in a timely and accessible manner
Design and support and coordinate implementation of community consultation processes to ensure understanding of Oxfam’s role and planned interventions and provide opportunities for input and feedback into programme and project designs
Establish/Consolidate and support implementation of complaints and feedback mechanisms
Review existing mechanisms designed and implemented to ensure downward accountability to partners and mutual downward accountability of Oxfam and partners to beneficiaries and recommend for improvement
Support and advise MEAL and programme teams to inform communities regarding their right to be consulted, make complaints and provide feedback to Oxfam
Review and develop complaint and feedback mechanisms based on community and partners preferences obtained through a consultation process
Support, coordinate and control the quality of Documentation, implementation and monitoring complaint and feedback systems to ensure timely responses to communities and partners
-Consolidate and analyse community complaint information to inform Operations and response management of key issues raised by beneficiaries
6-Ensure that programme meetsOxfam MEAL minimum quality standards and supports improvement reflection, learning and innovation
Encourage the incorporation of best practice and innovation
Ensure achievement of quality criteria is monitored and reported monthly
Ensure risks limiting achievement of objective to quality criteria are reported & rapidly addressed Ensure mechanisms are established to identify, document, and share function lessons learned
7-Capacity building for partner and Oxfam staff:
Identify areas of support needed for Oxfam and partner staff
Facilitate capacity building process of partners and Oxfam staff on knowledge, skills and competencies necessary for effective MEAL through training and coaching.
Provide high-quality advice to programme managers and partner staff as required.
Train project teams on using analysed data to inform program quality control, document lessons leant and future project development.
Provide technical supervision of MEAL staff and ensure that staff receive adequate training, mentoring and coaching.
Assist relevant line managers in managing performance of MEAL staff including to objective setting, personal development plans, and performance appraisal.
Support strong leadership from project and programme manager on MEAL
8-Coordination and Networking
Ensure proper MEAL coordination and streamlining structures between Oxfam and partners are in place.
Participate in and contribute to relevant inter-agency efforts to agree and develop coordinated / joint M&E and accountability frameworks and mechanisms.
Ensure that Oxfam’s MEAL system is linked to wider inter-agency M&E initiatives and developments, and liaise with technical teams to ensure coordination with sectoral working groups.
Engage with professional peers to share knowledge and to identify best practice in other countries/agencies relevant to Oxfam which can contribute to our own understanding and development of MEAL.
SKILLS AND COMPETENCE:
Masters degree in relevant area (e.g. social sciences, statistics) from a recognised university.
-At least 3 years experience of work in multi sectoral Humanitarian and development
-Good knowledge and strong demonstrated experience in monitoring, evaluation, accountability
and learning, including participatory approaches
-Well-developed conceptual, critical, analytical thinking and planning skills
-Experience in and the ability to facilitate training at different levels
-Fluency in written and spoken Arabic and English
-Excellent communication and interpersonal skills, and the ability to work sensitively with people
from various cultural and social backgrounds.
Excellent coordination and organizational skills.
-Ability to plan workload and demonstrate accountability for outputs with minimal direct
-Ability to work under pressure, ability to prioritize and commitment to meet deadlines.
-Proven knowledge of computerised systems; high degree of computer literacy and word
processing and spreadsheet/Excel skills. Experience with statistical packages (e.g. SPSS, R) and familiarity with IT applications to support MEAL and information management an added advantage.
-Ability and willingness to undertake travel in the country
-Strong commitment to the aims and objectives of Oxfam, including strong commitment to
gender equality and social justice Apply Now